Following our previous article regarding the required documents to open a Social Insurance file in Egypt for a company after its incorporation is completed, we must proceed with these following steps to finally have the file opened and ready to be used and start adding employees thereon;
a) First step of registration would be preparing the required documents as per our previous article, and as may be amended/required by the Social Insurance Authority pursuant to any new laws, regulations, or resolutions at the time of initiating the Social Insurance registration process. Also, the signature forms of the representative from the company who shall sign any Social Insurance form on behalf of the company shall be signed by this step.
This representative can be;
i) the signatory of the company as per the company’s commercial register,
ii) an authorized person by virtue of a delegation signed by the company’s manager, or
iii)an attorney by virtue of a POA signed by the manager.
b) Fill in the application of registration of the company at the Social Insurance Authority attaching thereto the Company’s documents as aforementioned, this is in addition to filling out the Social Insurance registration form(s) with the data (including the Social Insurance number) of the manager, or partner(s) of the company to submit with the application.
c) Afterwards, the application and the submitted documents are reviewed by the Social Insurance inspector who is assigned to the company’s file to make sure that all the documents and data are fulfilled before deciding a date for the inspection that will take place at the company’s headquarters.
d) Should the Social Insurance inspector not require any further documents or data to be provided by the company, the inspector shall consequently visit the company’s headquarters to undertake the inspection (to be noted that this inspection visit of the company’s headquarters normally takes place with no prior arrangements between the company and the Social Insurance inspector, and the company is not notified of the date thereof).
e) Following the inspection visit, the company’s file and documents are reviewed by the computerization department inside of the competent Social Insurance Office, so the reviewed and completed file is sent to the Main Office to which the competent SI Office is affiliated, for approval.
f) After the approval of the Main Office of the company’s Social Insurance file, it sends the file back to the competent Social Insurance Office to be reviewed for the last time by the computerization department in preparation for issuing the social insurance number of the company.
g) Keep following up until the registration on the system of the Social Insurance Authority is finalized, the Social Insurance Office shall then inform the company to pay any outstanding contribution/registration fees (if any), after which the company shall obtain its social insurance registration number marking the last step in the successful registration process of the company at the Social Insurance Authority and by which the company shall then be ready to register its employees in a whole new process and requirements.
Finally, you will need an experienced attorney to lead you and follow these steps to adequately register your company without any delay or overestimating your stuff number by the inspector. In order to avoid these practical problems you may need to communicate with out team to help you out on this issue.
